Consent Items
Minutes of the Last Meeting
Held 19 July, 2022
Submitted by Mike Crabill
The meeting was called to order at 1829 Hours by Don Black. Members present were Don Black, Brooks Frederick, Lou Henson, Bill Long, and Mike Crabill. Others present were Mary Lopez and Sharon Sanders.
Consent Items
The Consent Items were approved unanimously.
Old Business
A motion was made and seconded to adopt the SOP’s and SOG’s as written by the Chief. During the discussion it was stated that these documents can be modified as needed. Any member wishing to make a modification to these documents should first go to the Fire Chief and discuss said modification. If the member feels strongly about the document needing modification and does not get satisfaction after meeting with the Chief then he/she can bring it before the Board. It was also made clear that as written this Document is a starting point. The Motion passed unanimously.
New Business
The ESD organizers have asked if the Fire Department could assist with money to help with expenses directly related to the promotion of organizing the ESD. A motion was made with a second which stated that the Fire Department could not use donated money to assist or oppose the ESD Effort. It was approved unanimously.
Meeting adjourned at 1911.
Treasurer’s Report
Submitted by Lou Henson, Board Treasurer
Revenue Thru August 2022
| Source | Income | Expenses | Net | Projected | Difference |
|---|---|---|---|---|---|
| Total for FY 2022 | $169,964 | $20,434 | $143,530 | $156,950 | $13,420 |
| Miscellaneous | $3,985 | $0 | $3,985 | $3,750 | $235 |
| Donations | $2,550 | $0 | $2,550 | $6,100 | $3,550 |
| Memorials and Bequests | $8,725 | $0 | $8,725 | $0 | $8,725 |
| Giving Campaign | $75,743 | $0 | $75,743 | $74,300 | $1,443 |
| Golf Tournament | $36,811 | $13,048 | $23,763 | $20,900 | $2,863 |
| Memorial Day BBQ | $20,684 | $5,993 | $14,691 | $10,900 | $3,791 |
| Sip and Stroll | $280 | $1,393 | $1,113 | $13,800 | $14,913 |
| Bass Tournament | $6,939 | $0 | $6,939 | $17,800 | $10,861 |
| Llano County Support | $8,000 | $0 | $8,000 | $9,300 | $1,300 |
| TFS Rural VFD Insurance and Training | $248 | $0 | $248 | $3,100 | $2,852 |
Operating Budget Thru August 2022
| Budget Category | Actual | Budget | Difference |
|---|---|---|---|
| Total for FY 2022 | $22,322 | $71,300 | $48,978 |
| Administrative | $4,305 | $5,500 | $1,195 |
| Communication | $1,521 | $4,500 | $2,979 |
| EMS and FRO | $2,064 | $5,500 | $3,436 |
| Responder Gear | $498 | $6,500 | $6,002 |
| Apparatus | $3,674 | $16,000 | $12,326 |
| Fuel | $2,434 | $3,000 | $566 |
| General Maintenance | $2,187 | $9,000 | $6,813 |
| Insurance | $1,095 | $10,300 | $9,205 |
| Training | $1,122 | $5,000 | $3,878 |
| Utilities | $3,423 | $6,000 | $2,577 |
Capital Budget Thru August 2022
| Item | Projected | Actual | Grant | Awarded | Net |
|---|---|---|---|---|---|
| Total For FY 2022 | $239,675 | $246,754 | $101,402 | $81,402 | $165,351 |
| SCBA (2021 ) | $97,000 | $107,051 | $81,402 | $81,402 | $25,649 |
| Responder Gear (2021) | $40,000 | $49,851 | $20,000 | $0 | $49,851 |
| Air Fill System (2021) | $15,460 | $15,688 | $0 | $0 | $15,688 |
| Water Tank Station Two | $25,000 | $12,618 | $0 | $0 | $12,618 |
| Portable Radios | $25,000 | $51,045 | $0 | $0 | $51,045 |
| Lucas Device | $15,000 | $2,216 | $0 | $0 | $2,216 |
| Hurst Ram | $7,215 | $8,285 | $0 | $0 | $8,285 |
| Explorer | $15,000 | $0 | $0 | $0 | $0 |
Cash Flow August 2022
| Item | Actual | Totals |
|---|---|---|
| Beginning Checking Account Balance | $415,602 | |
| Income | $7,654 | |
| Expenses | $3,946 | |
| Ending Checking Account Balance | $418,722 | |
| Certificates of Deposit. | $54,363 | |
| Auxiliary Checking Account | $21,674 | |
| Total Cash Assets 31 January, 2022 | $494,759 |
Chief’s Report
Submitted by Dan Gower
Medical Calls to date – 89
Fire Calls to date – 31
Two firefighters have volunteered to work on the maintenance program.
Need to start thinking about the Auxiliary Thank-you-breakfast.
ESD information meetings scheduled and postcards mailed to all residents in the 108 voting precinct.
Command Vehicle #2 picked up Tuesday 20 September – badging and equipment is next issue
Shift Command staffing is “hurting” with people out – filling in by others has ensured continuity of operations.
Equipment checks on medical gear and supplies really has shown that we’re not doing them.
Auxiliary Report
Submitted by Mary Lopez
No report submitted.
Grant Report
Submitted by Bill Daly
Texas A&M Forest Service
PPE Grant reimbursement of $20,000 was received 15 September.
Neither our Fire/Rescue nor our Large Brush Truck grant were funded at the meeting on 17 August. The first FY2023 funding meeting is tentatively scheduled for 12 October 2022.
FEMA AFG Radios
Grant awarded for $996,000 with $100,000 added by Llano County to cover matching requirements. Vendor meetings with both Kenwood and Motorola are underway, with a final selection and order to take place by year end.
LCRA
The next grant application period opens January 1, 2023 and closes January 31, 2023. Should the VFD want to submit a grant application, a project needs to be determined and a quote received before December 31. Previously a Fire Boat had been mentioned, although we submitted a FEMA grant application for a fireboat. CCAA submitted a grant application in the period ending July 31, 2023.
Old Business
None at this time.
New Business
None at this time.