Board Meeting 18 October 2022

Consent Items

Minutes of the Last Meeting

Held 20 September, 2022

Submitted by Mike Crabill

The meeting was called to order at 1831 hours by Don Black. Board Members present were Don Black, Dan Gower, Lou Henson, and Mike Crabill. Also present were Mary Lopez and Sharon Sanders.

Consent Items

The Consent Items were approved unanimously.

Old Business


New Business

Three motions were made by Don Black on 28 August via the messaging system. They were:

  1. Remove the $30,000 line item for a water supply trailer from the 2022 Capital Budget.
  2. Add $15,000 to the Capital budget for the purchase, badging, fixup, and outfitting of the 2016 Explorer from the SBPD and approve the expenditure immediately.
  3. Approve the sale of the pump package that was removed from WS-1.

All three motions passed.

Meeting adjourned at 1855.

Treasurer’s Report

Submitted by Lou Henson, Board Treasurer

Revenue Thru September 2022

Source  Income  Expenses Net Projected Difference
Total for FY 2022 $179,847 $20,484 $159,363 $159,950 $587
Miscellaneous $4,081 $0 $4,081 $3,750 $331
Donations $2,550 $0 $2,550 $6,100 $3,550
Memorials and Bequests $8,725 $0 $8,725 $0 $8,725
Giving Campaign $76,860 $0 $76,860 $74,300 $2,560
Golf Tournament $36,811 $13,048 $23,763 $20,900 $2,863
Memorial Day BBQ $20,684 $5,993 $14,691 $10,900 $3,791
Sip and Stroll $12,134 $1,443 $10,691 $13,800 $3,109
Bass Tournament $8,455 $0 $8,455 $17,800 $9,345
Llano County Support $9,300 $0 $9,300 $9,300 $0
TFS Rural VFD Insurance and Training $248 $0 $248 $3,100 $2,852

Operating Budget Thru September 2022

Budget Category Actual Budget Difference
Total for FY 2022 $27,612 $71,300 $43,688
Administrative $4,635 $5,500 $865
Communication $1,662 $4,500 $2,838
EMS and FRO $2,732 $5,500 $2,768
Responder Gear $498 $6,500 $6,002
Apparatus $5,623 $16,000 $10,377
Fuel $2,434 $3,000 $566
General Maintenance $3,474 $9,000 $5,526
Insurance $1,095 $10,300 $9,205
Training $1,122 $5,000 $3,878
Utilities $4,338 $6,000 $1,662

Capital Budget Thru September 2022

Item Projected Actual Grant Awarded Net 
Total For FY 2022 $239,675 $272,223 $101,402 $101,402 $170,821
SCBA (2021 ) $97,000 $107,051 $81,402 $81,402 $25,649
Responder Gear (2021) $40,000 $49,851 $20,000 $20,000 $29,851
Air Fill System (2021) $15,460 $16,456 $0 $0 $16,456
Water Tank Station Two $25,000 $12,618 $0 $0 $12,618
Portable Radios  $25,000 $51,045 $0 $0 $51,045
Lucas Device $15,000 $17,287 $0 $0 $17,287
Hurst Ram $7,215 $8,285 $0 $0 $8,285
Explorer $15,000 $9,630 $0 $0 $9,630

Cash Flow September 2022

Item Actual Totals
Beginning Checking Account Balance   $419,439
Income $29,205  
Expenses $88,494  
Ending Checking Account Balance   $360,150
Certificates of Deposit. $54,363  
Auxiliary Checking Account $37,265  
Total Cash Assets 31 January, 2022   $451,779

Chief’s Report

Submitted by Dan Gower

Medical Calls to date – 98
Fire Calls to date – 31

Police Cruiser purchased and put into operation as Command – 2

Radios for Llano County purchase order placed Monday 10 October 2022

Very successful participation by the department in preparation for and execution of the Trammell and Associates VFD Bass Tournament with 52 entrants.

House to be demolished after 24 October now available for “plunder” – working with Training Officer to finalize training opportunities for our department – search, ventilation, RIT operations all candidates for a Saturday drill 29 October.

Brush One “gremlin” found with replacement relay.

Trailer from the Water Department not going to be used for Water Supply will be returned to the city for transfer of title.

Maintenance SOG under review with Bill Daly and Bobby Campbell leading that effort.

Defective drop tank discovered during Bass Tournament and recommending purchase of new aluminum framed drop tank to replace tank on Engine 2.

Lucas Device training held with the apparatus being deployed on Command-1.

Auxiliary Report

Submitted by Mary Lopez

Minutes of the meeting held 3 October, 2022

Lead Chair, Mary Lopez, welcomed members and the Volunteer Fire Department to the lunch meeting. Everyone was reminded to pass the basket for Share the Harvest.
“Sunrise Beach FireFighter Lunch In” was the theme for the meeting. The hostess committee consisted of Jordan Lopez, Amy Pownall, Doris Priess, Betty Dixon, and Jamie Bishop. Following the prayer given by Kevin Henderson, a delicious brisket luncheon was enjoyed by all.
Mary presented VFD Fire Chief, Dan Gower, a check for $10,000 on behalf of the Auxiliary. The VFD door-prize was awarded to Bud Goodwin. The meeting was called to order after the VFD was dismissed.
RECORDING SECRETARY: Sue Jackson reported the September minutes were emailed with no additions nor corrections received. There also being no changes at the meeting, Mary Williams moved to accept them as written, Donna Goodwin seconded, and the minutes were approved.
FINANCE: Sharon Sanders reported for the month of September an opening balance of $21,372.81, deposits of $18,074.35, expenses of $2,403.08, leaving a month end balance of $37,044.08.
1ST VICE CHAIR: Debbie Foster reported there were 60 in attendance. Lynne Serpas graciously paid for the meal in memory of her husband, Frank Serpas Sr.
CORRESPONDING SECRETARY: Marna Glaze said there was one card sent during the month of September.
Reminder: cards are only sent to past or present Auxiliary & VFD members and their local family.
2ND VICE CHAIR: Melodie Bradbury-Webb coordinates the fund-raising committees, who gave separate reports.
NOMINATING: The Nominating Committee that includes Debbie Foster, Carol Hardy, Bettyelane Chambliss, and Mary Lopez announced the following nominees for 2023-24:
Lead Chair Dena Arnold 2nd Vice Chair Jordan Lopez
Recording Secretary Tracy Gurley Corresponding Secretary Bettyelane Chambliss
Treasurer (2023) Sharon Sanders 1st Vice Chair (2023) Debbie Foster
A vote will be taken at the November meeting, and officers installed in January 2023.
SIP AND STROLL: Anne Starr will be the new chair for this event in 2023.
BASS TOURNAMENT: Committee Chair, Jordan Lopez reported there were currently 17 anglers and approximately $14,000 in sponsorship donations thus far. In addition to the Perch Jerk and silent auction, they have expanded the tournament to include a Moon Bounce for kids, a bake sale, concession stand, koozie and vendor sales, and entertainment by James Rich who will play between 12:30 and 2:30 p.m. The Federated Church of Sunrise Beach will again host the fish fry at 6 p.m. Friday the 14th of October. There is a need for volunteers to help with the fish fry.
MARY ANN BROGAN VOLUNTEER AWARD nominations will be taken in November. Think about those around you who work hard and long and WHY that person should be honored at the Christmas Party. Recent winners have been Melodie Bradbury-Webb, Nancy Daniel, and Charlotte Hays.
Tracy Gurley invited anyone interested to join the Beacher’s practice at 6 p.m. on Monday nights.
Hostess Group Fun: Charlotte Hays won the hostess gift.
Membership Fun: The October birthday gift went to Rebecca Waggoner.
The next meeting will be November 7, 2022, at First Baptist Church with Cheryl Kraemer’s group serving as hostess.
With no further business to discuss, the meeting was adjourned.

Grant Report

Submitted by Bill Daly

Texas A&M Forest Service

Texas A & M Forest Service- The FY23 Funding Meeting #1 is tentatively scheduled for October 12, 2022. Effective September 1, 2022 the Grant amount for a large Brush Truck is increased from $ 220,000 to $240,000 ($258,000 for CAFS equipped).

A new Program Category has been added- Volunteer Recruitment Resources. A new grant category will soon be made available to reimburse for the purchase of volunteer recruitment resources at 100% of the actual cost, not to exceed $3,000 per department. Upon receipt of federal funding, the grant opportunity will be made available to eligible volunteer fire departments. More communication regarding this opportunity will be provided at a later date. To be eligible to receive federal fund grants, your department must serve a rural area/community with a population of 10,000 or less, and must be certified by the Texas Department of Emergency management as having adopted NIMS.

Old Business

None at this time.

New Business

Return of Trailer to the City

The City has asked that the flatbed trailer they previously donated be returned.

Replacement Drop Tank

The drop tank from Engine Two was found to be leaking. Given its age, the Chief has requested that it be replaced. Here are some options and pricing for discussion:

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