Consent Items
Minutes of the Last Meeting
Held 18 January, 2021
Submitted by Dan Gower, Board Secretary
The meeting was called to order at 1830 by Don Black. Members of the Board in attendance were Don Black, Brooks Frederick, Dan Gower, Lou Henson, Mike Crabill, and Bill Long. Also in attendance were Sharon Sanders and Mary Lopez with the SB-VFD Auxiliary.
The consent items were presented. Discussion was held concerning some discrepancies in the budget records presented. Those were explained and corrected, and further revision of the spreadsheets used to track budget vs. expenditures were discussed. The consent items were approved unanimously.
Old Business
Chief Gower reported that the approved sale of Water Supply-1 vehicle was accomplished for the asking price or $5,500 within a short period of time of advertising the sale.
New Business
Don Black presented the study of and bids for the installation of a second water collection system to be placed at Station 2. Discussion was held concerning the capacity of the tank and it was decided to go for the larger size tank that was bid allowing the greatest amount of capacity for our two water supply tanks. The project was approved at the December meeting pending obtaining and accepting bids. The project was approved with the caveat that the cost would not exceed $27,000 and that the lease agreement with the city for the use of the space at the water plant would be researched, validated, and updated to include the installation of the water tank for the exclusive use of fire fighting activities. Motion passed unanimously.
Meeting adjourned at 1910.
Treasurer’s Report
Submitted by Lou Henson, Board Treasurer
Income
| Source | Income | Expenses | Net | Projected | Difference |
|---|---|---|---|---|---|
| Total for FY 2022 | $578 | – | $578 | $156,100 | $-155,522 |
| Miscellaneous | $180 | – | – | $750 | $-570 |
| Donations | – | – | – | $6,100 | $-6,100 |
| Memorials and Bequests | – | – | – | – | – |
| Giving Campaign | $150 | – | – | $74,300 | $-74,150 |
| Golf Tournament | – | – | – | $20,900 | $-20,900 |
| Memorial Day BBQ | – | – | – | $10,900 | $-10,900 |
| Sip and Stroll | – | – | – | $13,800 | $-13,800 |
| Bass Tournament | – | – | – | $17,800 | $-17,800 |
| Llano County Support | – | – | – | $9,300 | $-9,300 |
| TFS Rural VFD Insurance and Training | $248 | – | – | $3,100 | $-2,852 |
Operating Budget
| Budget Category | Actual | Budget | Difference |
|---|---|---|---|
| Total thru 1/31/2022 | $2,275.56 | $71,300.00 | $69,024.44 |
| Administrative | $832.66 | $5,500.00 | $4,667.34 |
| Communications | – | $4,500.00 | $4,500.00 |
| EMS / FRO | $1,193.14 | $5,500.00 | $4,306.86 |
| Responder Gear | – | $6,500.00 | $6,500.00 |
| Apparatus | – | $16,000.00 | $16,000.00 |
| Fuel | – | $3,000.00 | $3,000.00 |
| General Maintenance | – | $9,000.00 | $9,000.00 |
| Insurance | – | $10,300.00 | $10,300.00 |
| Training | – | $5,000.00 | $5,000.00 |
| Utilities | $249.76 | $6,000.00 | $5,750.24 |
Capital Expenditures
| Item | Actual | Approved | Projected | Grant | Net Cost |
|---|---|---|---|---|---|
| Total for FY 2022 | $107,051 | $137,000 | $192,000 | $81,400 | $25,651 |
| SCBA (2021 Item) | $107,051 | $110,000 | $97,000 | $81,400 | $25,651 |
| Water Tank – Station Two | – | $27,000 | $25,000 | – | – |
| Portable Radios | – | – | $25,000 | – | – |
| Lucas Device | – | – | $15,000 | – | – |
| Water Supply Trailer | – | – | $30,000 | $20,000 | – |
Cash Flow
| Item | Actual | Net Cost |
|---|---|---|
| Beginning Checking Account Balance 1 January, 2022 | $424,186.38 | |
| Income | $578.00 | |
| Expenses | $114,586.56 | |
| Ending Checking Account Balance 31 January, 2022 | $310,177.82 | |
| Certificate of Deposit #196 | $27,161.12 | – |
| Certificate of Deposit #197 | $27,161.12 | – |
| Auxiliary Checking Account | $10,557.11 | |
| Total Cash Assets 31 January, 2022 | $375,057.17 |
Chief’s Report
Submitted by Dan Gower
Medical Calls to date – 25
Fire Calls to date – 2
Vehicles needing repair – Brush One pump leaking – Neel to fix Thursday 17 February 2022 – Bill Daly taking to Waco
Fire Boat – needs pump plumbing re-installed to put back in full service
Battery Operated Ram – donation pending from estate of Pam Roberts – we have a bid for demo for less than $7000 – recommend we purchase now before it’s sold.
Boots and Helmets XF-01 deployed – One Large on order for Matt VanWIcklen
BBQ committee held first meeting
New Chair of the Bass Tournament has been identified – Jordan Lopez (Mary Lopez’s granddaughter)
Auxiliary Report
Submitted by Mary Lopez
No report submitted.
Grant Report
Submitted by Bill Daly
Texas A&M Forest Service
- PPE Grant – request was funded for $ 20,000 at the October 13 funding meeting. Bunker Gear, Helmets, & Dual Certified Gear is on order.
FEMA
- SCBA Grant – All units have been received and paid for. $81,400 in funds was received from FEMA completing this grant.
- County Communications Equipment Grant – Grant application has been updated and resubmitted.
LCRA
We are eligible to submit another grant application in July 2022. A replacement Fireboat and a water collection tank and fill station for Station Two had been mentioned. However, we already have approved the water collection system and have a FEMA application in for the Fireboat. If we plan to submit a grant a project needs to be determined in time to get a bid and prepare the application. CCAA is planning to submit a grant application in July.
Firehouse Subs
Grant application submitted on 1/13/2022 for $10,494.80 -Wildland PPE- 10 sets of pants & shirts, 30 Bullard helmets & goggles, 30 pairs gloves, 10 radio chest harnesses. No matching funds are required for this grant. Should receive notification by April 13, 2022.
Federal Infrastructure Bill
The bill scheduled to be signed by the president on Monday, November 15 includes money for “Wildfire defense grants for at-risk communities.” Frank Serpas is checking on this.
ESD Report
Submitted by Jeff Cook and John Schwin
To be presented in person.
Old Business
Water Tank for Station Two
Submitted by Don Black
The tank order has been submitted. The Chief is discussing with the Mayor an addendum to the lease to insure that it is covered.
New Business
February Board Calendar
- Register attendees for the Spring Fire School and submit TFS grants for reimbursement.
- Apply to H-E-B for the Memorial Day BBQ grant and reserve McNair Park; print tickets and distribute to the Auxiliary.
- IRS 1096 to be filed by 28 February for donated vehicles and boats over $500 in value.
- Applications due for the Llano High School scholarship program.
Hurst Ram
Submitted by Dan Gower
Per our request, MES has notified us that a demo ram is available for purchase. It is the same EWXT series as our combi tool, sharing the same batteries and underwater capabilities. Here is a link to the product page: R 521 EWXT Ram.
- R 512 EWXT Ram – Tool Only: $6,220
- Additional 9Ah Battery: $695
- Tool Holder (Estimate): $350
- Shipping: $50
- Total Cost: $7,215
Chief Gower moves that we approve $7,500 toward this as a new extra-budgetary capital purchase. He has had discussions with a citizen who has expressed a desire to make a bequest toward such an equipment acquisition for the department. MES is holding it for us pending the outcome of this vote.